Job Summary
An HR Assistant is an entry-level human resources professional who provides administrative and clerical support to the HR department. The role focuses on maintaining accurate records, assisting with recruitment logistics, supporting onboarding processes, and ensuring HR documentation compliance.
This position typically reports to an HR Coordinator, HR Generalist, or HR Manager.
Job Description
The HR Assistant supports day-to-day HR operations by handling documentation, scheduling interviews, updating employee records, processing basic HR transactions, and responding to employee inquiries. The role requires strong organizational skills, discretion, and attention to detail.
Key Responsibilities
1. Administrative Support
- Maintain employee personnel files (physical and digital)
- Update HRIS with employee data changes
- Prepare HR documents (employment letters, confirmations, contracts)
- File and archive HR documentation
- Track employee attendance and leave records
2. Recruitment Support
- Post job vacancies on job boards
- Screen resumes (basic filtering)
- Schedule interviews
- Prepare interview documentation
- Assist in background checks
3. Onboarding & Offboarding
- Prepare onboarding kits and documentation
- Coordinate new hire orientation logistics
- Collect required compliance documents
- Support exit clearance process
4. Payroll & Benefits Assistance
- Collect payroll inputs (attendance, overtime, deductions)
- Update benefits enrollment data
- Support payroll reconciliation process
5. Employee Communication
- Respond to basic HR inquiries
- Redirect complex issues to HR Generalist/Manager
- Support engagement initiatives and internal events
Required Skills
- Strong organizational and filing skills
- Basic understanding of labor laws
- Proficiency in HR software / MS Office
- Confidentiality and ethical handling of information
- Good written and verbal communication
- Time management and multitasking ability