Job Summary
A Timekeeper (also known as a Time & Attendance Officer) is responsible for tracking, verifying, and maintaining accurate employee working hours to ensure proper payroll processing and compliance with labor regulations.
This role is operational and highly detail-oriented, commonly positioned within the HR Operations or Payroll department.
Job Description
The Timekeeper monitors employee attendance, overtime, leave records, and shift schedules. They ensure time data accuracy before payroll processing and resolve discrepancies between employees, supervisors, and payroll teams.
The role requires strong numerical accuracy, familiarity with time-tracking systems, and knowledge of company attendance policies and labor laws.
Core Responsibilities
1. Attendance Monitoring
- Record daily employee attendance
- Monitor clock-in and clock-out records
- Track shift schedules and rotations
- Identify absenteeism and tardiness
2. Time Data Verification
- Review timesheets for accuracy
- Validate overtime claims
- Confirm leave approvals
- Detect and resolve time discrepancies
3. Payroll Support
- Prepare monthly time reports for payroll processing
- Ensure correct overtime, night shift, and holiday calculations
- Coordinate with Payroll Manager for final salary computation
- Maintain attendance summary reports
4. Leave Management
- Track annual leave, sick leave, unpaid leave
- Update leave balances
- Ensure compliance with leave policy
5. Compliance & Documentation
- Maintain timekeeping records for audit purposes
- Ensure adherence to labor laws regarding working hours
- Prepare reports for management review
Required Skills
- High numerical accuracy
- Strong attention to detail
- Familiarity with time-tracking software or biometric systems
- Understanding of overtime and labor law regulations
- Strong data entry and Excel skills
- Confidential handling of payroll-sensitive data